I need to say this:
Asking questions does not help people if they can never understand the setting.
For instance, in the cytovese hunger games, I didn't have any knowledge of the setting or the characters. I thought it would be fine. It was not. No matter how hard I tried, I always felt behind, or restricted whenever I tried to make a post, even if I asked questions or looked on the wiki. I don't think you quite realize that until you've been thrown into that situation. And that does make others frustrated, and makes the people answering questions frustrated. Just a heads up. I don't even know what Regency era is, but I can already tell it's going to be extremely annoying for me to understand, and probably drive me away from wanting to RP, although I am willing to learn.
As for how they meet, I think that saying "Oh, it's plot convenience" won't work. Just look at Regular Wizards RP, where that was tried and desperately failed. Interaction was difficult to get. That's what I think will happen if we shrug off important aspects of the planning.
I vehemently disagree with the committee idea. I personally don't think it needs to exist. An RP can be successful without a committee, and arguably falters with one. The reason why is because of the composition of the committee. I can go more into detail there, but I will refrain from, as I don't think it is necessary.
Other than that, I can clearly see that you are quite invested into your ideas. But don't be so quick to strike others' suggestions down. Just saying.